CYCLE BASINGSTOKE PRIVACY AND DATA POLICYvacy policy

 

BACKGROUND:

Cycle Basingstoke understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits the cycle basingstoke website, www.cyclebasingstoke.org.uk “Our Site”.  We will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

 

Membership and affiliateship is based solely on supporting the aims of Cycle Basingstoke and not on subscriptions, donations or renewable periods of time.  We may however ask you to reconfirm your support for Cycle Basingstoke or specific aspects.

 

EU Data Protection Law allows us to collect and use your personal information if it is reasonably necessary to achieve our or others’ ‘legitimate interests’, i.e. where there is a benefit or need for us or others to do something with your information. We can only use your information for our or others’ legitimate interests when our use is fair, balanced and does not unduly impact your rights.

When we rely on this ground for collecting/using your personal information, our legitimate interest is to work towards achieving the aims and ideals of Cycle Basingstoke.

When we process your personal information to achieve such legitimate interests, we consider and balance any potential impact on you, and your rights under data protection laws. We’re committed to protecting your privacy

 

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of Our Site or fill in a paper supporter form. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately and withdraw your membership or affiliateship.

WHO WE ARE:

We are a local campaign group for the area of Basingstoke and Deane area.  We are affiliated to Cycling UK which campaigns nationally for cycling.   We have a supporter base of individuals and affiliated groups such as local cycling clubs who agree with our aims. Our aim is to help people cycle by lobbying for better infrastructure and being an information hub to direct people to sources of help and support.   (see aims in constitution).  We do not sell or trade information about our supporters.

The data protection manager is the membership secretary.

 

WHAT PERSONNEL DATA DO WE COLLECT:

We collect information using the registration form for supporter members.

Essential information covers name, postcode, and email address.   Other fields are optional and tell us what help you can give the campaign, what sort of cycling you do, your opinions on what is needed and when and how you wish to be contacted.

We may use this information to provide statistics on cycling  preferences and behaviour.

 

WHAT ARE MY RIGHTS:

Under the GDPR, you have the following rights, which we will always work to uphold: a) The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15. b) The right to access the personal data we hold about you. Part 13 will tell you how to do this. c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more. d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 15 to find out more. e) The right to restrict (i.e. prevent) the processing of your personal data. f) The right to object to us using your personal data for a particular purpose or purposes. g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.

 

GOOGLE AND WIX ANALYTICS:

We use Google analytics to collect anonymous standard internet log information and details of visitor behaviour patterns. We use this to analyse how effective our website is, what information people are finding useful or interesting and make improvements. No attempt is made by us or Google to find out the identifies of anyone visiting our site.

 

WHY DO WE COLLECT THIS DATA:

  1. To help achieve the aims of Cycle Basingstoke (see constitution). (We need to demonstrate that we represent lots of cyclists of all different types.   The more supporters we have the more we will be listened to)

  2. to carry out our obligations arising from any contracts entered into by you and us; eg joining as a member

  3. to send you information that you have requested or opted in to. (you may opt out or unsubscribe at any time)

  4. to ask you for your help (as opted in to, you may unsubscribe or opt out at any time).

  5. To seek your views and comments on what we are doing

  6. to inform you of our Annual General Meeting (a statutory requirement).

  7. Notify you of changes to the work we do

  8. We do not sell or trade this information.  We do not share this information with third parties

 

HOW LONG DO WE KEEP YOUR DATA:

All data will be held for the period of time that you are a supporter member or affiliate.

We only keep your data for as long as is reasonable or necessary, or until you cancel your support or request for it to be removed.

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